Administrative Assistant, Santa Monica

Overview

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IDR is seeking an Administrative Assistant to join one of our top entertainment clients. If you are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today!
Position Overview/Responsibilities for the Administrative Assistant:

• Day-to-day management of Executive's calendar in a fast-paced environment and anticipating critical events/Executive's needs (Schedule meetings/ appointments and manage travel itineraries)
• Manage schedule by planning internal and external meetings, conferences, video conferences, arrange corporate events, etc.
• Ensure executives are prepared for all meetings (relevant materials, participants, background information, etc.) Oversee Executive expenses and reimbursements and prepare submission of expense claims in a timely manner
• Assist team in administrative and processing donations and paperwork for our philanthropic goals Manage travel schedule, booking and logistics Uphold a strict level of confidentiality, establish, and maintain relationships both internal and external

Required Skills:              

• Excellent oral and written communication skills and professional presence with a customer service orientation
• Remains calm under pressure ability to work in a fast-paced environment and perform a variety of tasks with a sense of urgency
• Ability to prioritize work tasks and handle appropriately
• Ability to redirect and change tasks quickly, and re-prioritize as new needs arise

What’s in it for you?

• Competitive compensation package
• Full Benefits; Medical, Vision, Dental, and more!
• Opportunity to get in with an industry leading organization
• Close-knit and team-oriented culture

 Why IDR?

• 25+ Years of Proven Industry Experience in 4 major markets
• Employee Stock Ownership Program
• Dedicated Engagement Manager who is committed to you and your success
• Medical, Dental, Vision, and Life Insurance
• ClearlyRated’s Best of Staffing® Client and Talent Award winner 11 years in a row

Compensation Details: $27.25/hour w2  
 

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. IDR is subject to certain governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. In order to comply with these laws, we invite employees to voluntarily self-identify their race or ethnicity, gender, and veteran status (if applicable). Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment. The information obtained will be kept confidential and may only be used in accordance with the provisions of applicable laws, executive orders, and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement. You may access this form here.

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Job Type:full_time