Accounts Payable Specialist, LIttle Rock

SUMMARY: Provides support to the accounting department and performs accounts payable functions.

DUTIES AND RESPONSIBILITIES:

•    Process invoices/AIA documents for payment; print and mail accounts payable checks; maintain and track ACH payments.

•    Maintain compliance for W9’s, Business Licenses, Certificates of Insurance, and Lien Waivers.

•    Verify and track purchase orders.

•    Perform data entry and spreadsheet management.

•    Maintain accounts payable files electronically.

•    Respond to vendor and employee inquiries regarding invoices, expenses, and check requests; assist with discrepancy reconciliation.

•    Print and route accounts payable reports.

•    Assist with preparation of 1099’s.

•    Assist with monthly closings, journal entries, bank and credit card statement reconciliations.

•    Assist with related special projects as needed.

•    Perform other related duties as assigned by management. 

QUALIFICATIONS:

•    Accounting Degree from accredited college and related accounting experience.

•    Construction AP experience preferred.

•    Knowledgeable with AIA pay applications and lien waivers.

•    Acute attention to detail.

•    Demonstrate ability to calculate figures and amounts.

•    Proficient in QuickBooks and Construction Management Software.

•    Strong organizational skills. 

•    Commitment to excellence and high standards.

•    Excellent written and verbal communication skills.

•    Ability to understand and follow written and verbal instructions.

•    Ability to meet strict deadlines.

•    Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

•    10-key by touch.

COMPETENCIES: 

• Professionalism–Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. 
• Ethics–Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values. 
• Quality–Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity–Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly. 
• Teamwork–Balances team and individual responsibilities; Exhibits objectivity and openness to others’ views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone’s efforts to succeed. 
• Customer Service–Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills--Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things. 
• Oral Communication–Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. 
• Written Communication–Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Organizational Support–Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. 
• Motivation–Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Planning/Organizing–Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.