Overview
We are looking for an energetic and detail-oriented Administrative Assistant to facilitate the efficient operation of our sales department by performing a variety of clerical and administrative tasks.
RESPONSIBILITIES
• Welcome and direct visitors, customers, and vendors.
• Maintain raw data related to daily shipment of product.
• Receive glass orders and process related invoices.
• Prepare and disburse invoices to customers.
• Reconcile transactions with statements as needed.
• Process door labels, packing slips, order tickets for production as needed.
• Assist management in day-to-day activities.
• Schedule order pickup and delivery.
• Keep track of office supplies and order needs.
• Process paperwork and maintain filing system as assigned.
• Respond to and resolve administrative inquiries.
• Perform other related duties as assigned.
EDUCATION AND EXPERIENCE
• High school diploma or commensurate experience required; Associate or Bachelor’s degree preferred.
• 3-5 years in an administrative role.
• Basic accounts payable and accounts receivable experience preferred.
KNOWLEDGE, SKILLS, AND ABILITIES
• Bilingual English/Spanish required.
- Proficient in Microsoft Office Suite.
• Proficient in QuickBooks or ability to learn QuickBooks.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• High attention to detail and organization.
• Strong independent research ability.
• Basic understanding of clerical procedures and systems such as recordkeeping, filing, and alphabetizing.
• Ability to prioritize work and manage tasks effectively.
• Basic math skills.
• Proficient in typing.
PHYSICAL REQUIREMENTS
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.
• Ability to maneuver through the office.
Prescott Industries is a leader in the wood door and frame industry. We manufacture architectural wood and laminate doors, artisan hardwood doors for residential application, as well as wood door frames and components. These are used for a variety of industries including offices, hotels/resorts, educational facilities, healthcare/hospitals, institutional/ buildings, and residential homes.
Prescott Industries has over 55 years of innovation and experience in the door industry. You have likely stayed in a hotel, attended a school, lived in a home, worked in an office, or attended a physician appointment we have designed and constructed doors for. We have built our company on our core values. Our core values are work safe and smart – safety over productivity, be resilient – have a can-do attitude/be an innovator/be a problem solver, have integrity in everything – strive towards professional and personal progress and improvement/have honest and authentic interactions with coworkers and customers. We take pride in being an integral part of securing a building!
Job Type:Full Time
