Overview
**Description**
**Executive Assistant (260851)**
**Schedule: FTE 1.0, Mon – Fri: 8:00AM – 5:00PM PST, Onsite, Day**
Provides executive and administrative support to the Providence General Foundation and the Foundation’s Board of Directors. Assists the Chief Philanthropy Officer with ongoing board management and communication, financial management and oversight, intake and acknowledgement of philanthropic gifts and general office support for the entire foundation team.
Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Regional Medical Center and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
_Providence Regional Medical Center Everett received the HealthGrades Distinguished Hospital Award for Clinical Excellence four years in a row._
**Executive & Office Support Duties:**
* Assist Chief Philanthropy Officer (CPO) with calendaring, board management, budgeting and accounts payable, and financial reporting.
* Board Management Assistance
◦ Assist CPO with Board Member communication, term management, and compliance
◦ Assist CPO with Board Meeting facilitation (scheduling, agendas, minutes, Zoom)
◦ Facilitate logistics of board meetings, board retreats, socials, and other board events
* Assist with funding requests from Providence departments and community and follow up after grants are awarded to report impact
* Greet visitors to Foundation Office, answer and transfer phone calls, monitor USPS mail and general foundation emails and inquiries
* Assist CPO in maintaining Foundation Policies, Bylaws, and other governance documentation
* Order office supplies and maintain overall professional office environment of Foundation Office
* Support Foundation team members in fundraising efforts and event coordination
* Special projects as assigned.
**Financial & Data Support Duties:**
* Assist CPO with development and monitoring of Foundation budget
* Intake of gifts (cash, checks, online, payroll deduction, and event giving) and liaison with System Shared Services to ensure accurate entry of gifts in donor database
* Process donor gift receipts
* Process Accounts Payable and intra-departmental distributions using Financial Edge Software.
* Monitor Foundation banking accounts, make bank deposits, and manage transfer of funds
* Assist CPO with collecting data for Annual Financial Audit, 990, and 1099 reporting
* Update donor information in donor database (DREAM)
* Run donor database queries and reports
**Required Qualifications:**
+ 5 years Providing administration or office support for management or teams, preferably in the healthcare field
+ Calendar Management experience
+ Experience in managing multiple tasks efficiently in a busy work environment
**Preferred Qualifications:**
+ Bachelor’s Degree
+ 2 years Board / Committee support experience
+ Project and Database Management experience
+ Maintaining internal processes, shared digital platforms
+ Experience with SharePoint, OneDrive, FinancialEdge, Boardvantage, Donor Databases
+ 1 year experience supporting an executive or senior director level leader
**Why Join Providence?**
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.
**Apply Today! Applicants that meet qualifications will receive a text with some additional questions from our Modern Hire system.**
**About Providence**
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
**About the Team**
Providence has been serving the Pacific Northwest since 1856 when Mother Joseph and four other Sisters of Providence arrived in Vancouver, Washington Territory. Today, Providence is the largest health care provider in Washington located in communities large and small across the state. In western Washington, Providence provides care throughout the greater Puget Sound from Snohomish County to Lewis County.
Our award-winning and comprehensive medical centers are known for outstanding programs in cancer, cardiology, neurosciences, orthopedics, women’s services, emergency and trauma care, pediatrics and neonatal intensive care. Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
**Requsition ID:** 260851
**Company:** Providence Jobs
**Job Category:** Administrative Support
**Job Function:** Administration
**Job Schedule:** Full time
**Job Shift:** Day
**Career Track:** Admin Support
**Department:** 3002 FOUNDATION PROG WA PRMCE
**Address:** WA Everett 916 Pacific Ave
**Work Location:** Everett Medical Ctr Pacific-Everett
**Pay Range:** $30.81 – $48.06
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Check out our benefits page for more information about our Benefits and Rewards.
