Front Office Administrator, Lancaster

Overview

Are you a detail-oriented professional with a knack for juggling tasks in a fast-paced environment? Do you thrive on supporting seasoned experts while maintaining a high level of accuracy and professionalism? If so, we have an exciting opportunity for you to become a vital part of our client’s architectural team!

TriStarr’s client is a thriving architectural firm in downtown Lancaster that places our clients at the forefront of everything we do. As a Front Office Administrator in their dynamic team, you’ll play a crucial role in maintaining their exceptional standards and contributing to their continued success.

Our ideal candidate is a master multitasker who possesses exceptional communication skills, a high degree of professionalism, and the ability to thrive in a unique and fast-paced environment. You’ll need to be personable, a quick learner, and passionate about supporting a team of experienced professionals.

Your Qualifications:

• Associate or Bachelor’s degree preferred
• Previous administrative office experience required
• Proficiency in data entry, organizational skills, and file management
• Flawless drafting, editing, and proofreading abilities
• Meticulous attention to detail and deadline management
• Strong ability to work independently and within a team
• Advanced PC skills, including MS Office suite
• Problem-solving and decision-making aptitude
• Reliable, punctual, and a team player
• Valid driver’s license

Your Responsibilities: As their Administrative Assistant, you’ll be involved in various aspects of their operations, including but not limited to:

• Receptionist Duties:
  • Answering incoming calls
  • Greeting visitors with a warm welcome
  • Managing deliveries and processing mail
• Office Manager Support:
  • Ordering and replenishing office supplies
  • Scheduling meetings and arranging conference rooms
  • Maintaining Outlook contacts
  • Assisting with holiday and event mailings, providing support for trade show preparations
  • Managing the company’s auto fleet
  • Managing subscriptions and licences
  • Preparing weekly production schedules
• Project Administrator Support:
  • Crafting detailed meeting reports
  • Generating and managing document transmittals
  • Scanning, filing, and updating documents and spreadsheets
  • Precise data entry and record-keeping
  • Handling copying, document binding, and printing
  • Compiling and organizing meeting materials

Perks and Benefits:

• Competitive compensation based on experience and skills
• Regular work hours: 8 AM – 5 PM, Monday through Friday
• Opportunities for occasional overtime to meet deadlines
• Collaborative and fast-paced work environment
• Opportunity to learn and grow within a respected architectural firm

If you’re a motivated Front Office Administrator who is passionate about contributing to a team of experts and thriving in a fast-paced setting, we want to hear from you! Your attention to detail, exceptional communication, and desire to excel will make you a key asset to their team. Apply today! 

JOB TYPE: Temp to Hire
HOURS: 8am-5pm, Monday through Friday
PAY RATE: $20-24/hr depending on experience
DRESS CODE: Business

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