Overview
Legal Secretary – Kansas City, MO (Onsite)
Job Description:
ARC Group is currently recruiting for a client's law firm that focuses on employment law. We are seeking a highly proficient Legal Secretary to support 4 partners and associates. This is a full-time, onsite position with hours from Monday to Friday, 8:30 am to 5:00 pm. The ideal candidate will have strong proficiency in Word and PowerPoint, experience with e-filing, and prior litigation experience.
Responsibilities:
- Customer Service: Answer main phone lines, direct calls, and greet clients and vendors.
- Mail Management: Ensure all mail (regular, certified, and overnight) is sent out of the office promptly.
- Legal Research: Conduct legal research as needed.
- Document Preparation: Perform e-filings, prepare pleadings notebooks, update indexes, prepare exhibits, and organize files.
- Drafting: Draft standard pleadings, correspondence, memoranda, and other documents.
- Vendor Management: Review vendor invoices for accuracy, prepare check requests, and submit invoices for payment.
- Billing: Apply client-specific billing guidelines, review and submit prebills and client bills.
- Clerical Skills: Perform tasks such as typing, transcribing, word processing, managing mail and contacts, creating spreadsheets and presentations.
- Filing: Accurately file court documents electronically and physically, adhering to local or judge-specific requirements.
- Organization: Record and disseminate information (mail, interoffice mail, email) on behalf of clients and attorneys.
- Support Attorneys: Anticipate and prepare for attorney needs, draft correspondence, and prepare legal documents.
- Calendar Management: Review and follow-up on client deadlines and calendar appointments.
- Meeting Coordination: Arrange meetings, depositions, mediations, and other necessary appointments.
- Professional Development: Assist attorneys with CLE compliance, presentations, training programs, and other non-billable activities.
- Task Management: Juggle multiple assignments and deadlines while maintaining professionalism.
- Timekeeping: Accurately enter, review, and revise timesheets.
- System Maintenance: Develop and maintain systems for organization and efficiency.
- Policy Compliance: Adhere to office policies concerning file management, case lists, filing, and recordkeeping.
- Deadline Management: Effectively manage and monitor calendaring of deadlines and key dates.
Requirements:
- Education: Minimum of a high school diploma required; a college degree is preferred.
- Experience: 3+ years as a legal secretary.
- Technical Skills: Proficiency in Lexis Nexis, Pacer, ECF, Desksite or document management systems, CompuLaw, Concur, Word, Outlook, PowerPoint, and Excel.
- Attendance & Punctuality: Consistently on time and reliable.
- Communication: Excellent verbal and written communication skills.
- Customer Service: Promptly respond to attorney and client requests.
- PC Skills: Basic proficiency in PC use, phone systems, copier, scanner, fax, and printer.
- Typing Speed: Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting is a plus).
- MS Office Proficiency: Strong skills in MS Office (Word, Excel, PowerPoint, and Outlook), document management systems, time entry, e-filing, and database software.
Benefits:
Our client’s firm offers a comprehensive benefits package, including medical, dental, and vision benefits, paid time off, paid holidays, 401(k) and profit sharing, life insurance, long-term disability, and an employee assistance program. Optional benefits include critical care, accident and hospital indemnity insurance, student loan refinancing program, life insurance for dependents, and pet insurance.
Interested in this role? For immediate consideration, please send your resume directly to D.A. Longhi at dlonghi@arcgonline.com, or call 904-289-8828. You can also apply online and view all our open positions at www.arcgonline.com.
ARC Group is a Forbes-ranked top 20 recruiting and executive search firm, dedicated to recruiting high-quality technical resources nationwide. We pride ourselves on understanding the needs and goals of both our candidates and clients, serving both with integrity and a shared desire for success.
ARC Group is proud to be an equal-opportunity workplace dedicated to pursuing and hiring a diverse workforce. ARC Group is a “No-Fee Agency” for candidates seeking new opportunities.
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