Overview
Senior Contract Administrator
TriMark USA is one of the country’s largest providers of foodservice equipment and supplies. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. As a company, we strive to lead with our values and to support the success and sustainability of our customers so they can focus on their culinary pursuits.
FULL TIME | HYBRID | BENEFITS INCLUDED
(Medical, Dental, Vision, Pet & Legal Insurance)
The Senior Credit Administrator reports to the Credit Manager, and is located in Landover, MD.
POSITION SUMMARY:
To process all internal and external job paperwork as it relates to our contract business in accordance with company policies and procedures.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
- Directs activities concerned with contracts for purchase/sale of equipment, materials, products, or services and responsible for ensuring full execution of contracts are within company guidelines.
- Examines performance requirements, delivery schedules, and estimates of costs of material, equipment, and production to ensure completeness and accuracy.
- Prepares bids, process specifications, test and progress reports, and other exhibits that may be required.
- Reviews bids from other firms for conformity to contract requirements and determines acceptable bids.
- Gatekeeper to ensure all jobs have necessary information per company policy.
- Requests or approves amendments to or extensions of contracts.
- Advises planning and production departments of contractual rights and obligations.
- Coordinate work of sales department with production and shipping department to implement fulfillment of contracts.
- Prepare manual invoices in accordance of contract and specified delivery dates.
- Act as liaison between company and subcontractors.
- Update timekeeping system with job codes and marking whether it is certified payroll or prevailing wage.
- Working with HR to complete and file prevailing wage and certified payroll reports with contractors and appropriate agencies.
- Verify I-29 compliance.
- Prepare accurate and timely pay applications in accordance with contract specifications.
- Other duties as assigned.
COMPETENCIES:
- Strong attention to detail and accuracy
- Strong ability to follow up on matters
- Strong analytical skills
- Advanced proficiency with MS Word, Excel, & Outlook
- 10-key proficiency
- Ability to use office equipment
- Strong negotiating skills
- Full understanding of AIA billings
- Full understanding If applicable lien laws
- Excellent communications skills both written and oral
- Strong interpersonal skills; ability to work collaboratively with others
- Ability to multi-task at a high level
- Strong organizational skills
- Strong sense of ownership
- Excellent sales & customer service attitude
- Ability to take initiative
- Ability to work independently & possess strong sense of ownership
- Desire to learn about the foodservice business
- Experience with construction contracts
- Understanding of integrated systems preferred
QUALIFICATIONS & EXPERIENCE:
- High School Diploma
- Bachelor’s Degree in Accounting, Construction Management, or related field preferred
- 5 years of experience in a professional office environment
- Construction Contract Management experience
- Experience working in a sales and distribution environment preferred
- Previous foodservice industry or construction industry experience a plus
- Ability to successfully pass a background check
TriMark’s commitment to diversity, equity, and inclusion is a purposeful mission of strengthening our organization and those we serve by uniting the unique differences of our employees. This mission is instilled in who we are as a company. We are committed to promoting diversity, equity and inclusion through sharing, education, and experiences. We are greater together through unity in diversity. If you require reasonable accommodation in completing this application, interviewing, completing any applicable pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accommodations@trimarkusa.com.
Salary Description $30000 – 50000
